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2004 CCS BOD Minutes

 

200401

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 1/24/04

Taken by Burt Goode, Secretary

  Board Meeting was called to order 1/24/04 10:15 AM by the President Al Cheeks.

 The Minutes of the previous Board meeting of 12/20/03 were accepted.

 The Treasurers report was presented by Beata Kernan indicating a bank balance of $46,829.  The Membership report indicated 910 current members.  Lists of dropped members were sent to each regional director for follow-up with members; to try to retain their membership.

 The official resignation of Howard Siebalt of Region 2 from the Board was acknowledged.

 Regional Directors reported on recent activities in their regions.

 Regional Directors are encouraged to write short articles for Hard-Copy about members in their region.  The “People You Should Know” series (with pictures) will help to encourage others to be active in the organization.

 The Board approved the production of a limited number of copies of a 12 page (grey) version of Hard-Copy with a membership application to be given out to new members at meetings and special events.

 The Board requested a report on the Insurance benefit program from Terry Moye.

 Terry Moye was congratulated on his re-election to the APCUG Board for the 2004-5 periods.

 Mark Ertes was appointed Parliamentarian of the Board.  All other advisory and committee positions are under review by the Board.

 A report of CCS physical equipment was presented to the Board and is posted on the CCS website.

 The CCS Website homepage has been updated and now includes a link to the Leadership listing (with pictures) to help members contact leaders easily.

 The meeting was adjourned at 1:50 PM.

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200402

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 2/24/04

Taken by Burt Goode, Secretary

  Board Meeting was called to order 2/21/04 10:15 AM by the President Al Cheeks.

 The Minutes of the previous Board meeting of 1/24/04 were accepted.

 The Treasurers report was presented by Beata Kernan, Treasurer, indicating a bank balance of $49,003.  The current membership report indicated 909 members.

 Regional Directors reported on recent activities in their regions.   The Regional Director vacancies have not been filled yet and volunteers should contact Al Cheeks.

 Jerry Sass, Webmaster, reviewed the status of the CCS website and discussed new information which was posted on the site.

 Al Cheeks indicated that the timetable for Hardcopy production was slipping and he would contact the Editor to get an update on the production status.

 The Board requested that Bill Doyle, former Treasurer, conduct an Internal Audit of the Financial Records for the last 2 years and report back to the Board with any recommendations or discrepancies.

 The Board wishes to form an Education Committee to restart periodic education programs and will look for locations, appropriate topics and instructors.  Volunteers should contact Beata Kernan.

 The Board would like to expand the use of Yahoo Groups to all regions to be used by Regional Directors to notify members of upcoming meetings, special events, a “Call for Volunteers”, elections notifications, and current information of interest to our members.  The South Suburban Chapter has been very effective with its Yahoo Group usage to pass information or answer questions of members.  The West Chapter is currently setting up their Region and all members in that region are requested to ”JOIN” via the link from the CCS website.

 The Board will be creating an updated “CCS Flyer” with a membership application to be handed out to non-members attending meetings and to be placed in Libraries or Schools.

 The Board is planning a “CCS 20th Anniversary Dinner Party” for the evening of September 11, 2004.  It will be held at the Wyndham Drake Hotel in Oakbrook, Illinois.  Past Presidents and former Leaders will be honored, a prominent guest speaker will entertain us, and prize drawings will be held.  This dinner and cash bar event is expected to cost $30 per member ($40 per non-member) per ticket.  Invitations and Ticket purchase information will be sent to each member in the coming months.  It is anticipated that all CCS members will want to attend this event which will be the major program activity this year.  Due to the “CCS 20th Anniversary Dinner Party”, no Expo event will be held until next year.

 The Board requested that the current mailing addresses be verified by sending out the next Hard-Copy with a return address corrected request.

 The meeting was adjourned at 1:08 P.M.

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200403

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 3/20/04

Taken by Burt Goode, Secretary

 Board Meeting was called to order 3/20/04 10:20 AM by the President Al Cheeks.

Board attendees present:

Al Cheeks - President

 

 

Tim Kekeis – Vice President

Jerry Sass – Region 3 Director

 

Burt Goode - Secretary

 

 

Beata Kernan - Treasurer

John Wendt – Region 5 Director

 Mark Ertes – Parliamentarian

 A quorum was present. 

 The Minutes of the previous Board meeting of 2/21/04 were accepted.

 The Treasurers report was presented by Beata Kernan, Treasurer, indicating a bank balance of $45,030.  The current membership report indicated 923 members.   A projection of expected revenue and expense for this fiscal year was requested to be prepared for the next Board meeting. 

 Regional Directors reported on recent activities in their regions.

 Peter Lawrence was appointed to be Regional Director of Region 2 by unanimous vote of the Board.

 Hard-Copy will now be coordinated directly with the President, Al Cheeks, instead of a Board Liaison.

 The Website has been updated to provide members instructions and links to signing up for the Yahoo Groups Regional CCS email communications channels.  All members are encouraged to participate in the CCS Yahoo Groups email system.

 The Board discussed the status of other current CCS projects, which included:

Yahoo Groups

Leadership communications

Westside Yahoo Groups

New Westside Senior SIG

Northwest Chapter

Hard Copy

Updated CCS Flyer

Publicity

Education

20th Anniversary activities

 The meeting was adjourned at 12:35 P.M.

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200404

 

Meeting held,  No Quorum
200405

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 5/15/04

Taken by Burt Goode, Secretary

Board Meeting was called to order 5/15/04 10:15 AM by the President Al Cheeks.

Board attendees present:

Al Cheeks - President

Peter Lawrence – Region 2 Director

 

Tim Kekeis -  Vice President

Jerry Sass – Region 3 Director

 

Burt Goode - Secretary

 

 

Beata Kernan – Treasurer

Mark Ertes – Parliamentarian

John Wendt – Region 5 Director

A quorum was present. 

The Minutes of the previous Board Meeting of 3/20/04 were accepted.

The Treasurers report was presented by Beata Kernan, Treasurer, indicating a bank balance of $39,002.  The current membership report indicated 923 members.

Discussion was held:

  • Regional Directors reported on recent activities in their regions.
  • Westside Senior SIG submitted paperwork for new proposed SIG.  The group would meet at the Naperville Village Hall on the 2nd Tuesday at 9:30 A.M.  The coordinator will be Pete Tinaglia.  The Board accepted the inclusion of the SIG pending resubmission of the paperwork with a name without the word “Senior”, an updated mission statement, and original signatures by the 10 members requesting the SIG.  The SIG has a 6 month probation period to start operations.  At the end of this period the Board will review the SIG program to accept it permanently.
  • The North Shore Chapter will create a new Yahoo Groups to be used for communication to the North Shore members.                
  • The CCS Leaders Yahoo Group will be started by a message from Al Cheeks describing its purpose.  It should be used for communication to and from CCS Leaders to keep them informed of CCS activities, special requirements, and for special program announcements to be passed on to the Leaders of Chapters and SIGs.
  • A discussion of the Website status and suggestions for a complete “overhaul” were expressed.
  • A discussion of the Hard-Copy status was held.  Concern was expressed about the cost of printing and mailing the publication at a time of decreased membership and deficit budget operations.  The Board suggested a Committee be formed to investigate solutions toward moving to electronic distribution or E-Hard-Copy website publication.  The Committee should present proposals by the June Board meeting.  Subsequent presentation to the CCS Leadership explaining any changes will be discussed at the July CCS Leadership meeting.
  • CCS Leaders are encouraged to write “Someone You Should Know” articles for Hard-Copy and submit them their Regional Director who will forward the article to the Hard-Copy staff.  Please include a Black and White electronic picture of the person.
  • CCS Leaders are reminded to turn in sign-in sheets of attendees and topics of meetings held.
  • The Board discussed appropriateness of placing Advertising on the CCS Website and decided that it was not appropriate at this time.
  • CCS Leaders are encouraged to place meeting notices on the NBC Community Calendar which can be found via a link from the website.  A two-week lead time is required.

 The meeting adjourned at 1:30PM

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200406

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 6/19/04

Taken by Burt Goode, Secretary

Board Meeting was called to order 6/19/04 10:15 AM by the President Al Cheeks.

Board attendees present:

Al Cheeks - President

 

 

Tim Kekeis -  Vice President

 

 

Burt Goode - Secretary

Jerry Sass – Region 3 Director

 

Beata Kernan – Treasurer

Dick Seward – Region 4 Director

 

Mark Ertes – Parliamentarian

John Wendt – Region 5 Director

A quorum was present. 

The Minutes of the previous Board Meeting of 5/15/04 were accepted as corrected.

The Treasurer’s Report was presented by Beata Kernan, Treasurer, indicating a bank balance of $36,589 which reflects a year-to-date deficit of $18,996.  The current membership report indicated 931members.

Discussion was held:

  • Regional Directors reported on recent activities in their regions.
  • The Board reviewed an analysis of Society activities which showed information on active groups, leaders, and average attendance.

The Board took the following actions:

·         Jerry Sass will lead the SIG in the West Chapter during the 6 month probationary period.  Meetings are currently scheduled monthly at the Naperville Village Hall on the 2nd Tuesday at 9:30 A.M.  Proper paperwork will be provided to the Board as previously requested.

·         Ed Keating has been appointed as permanent Leader of the Northwest Chapter.

·         An updated Tri-fold was reviewed and copies will be available for distribution at the July Leadership meeting.  Regional Leaders will be provided Tri-fold files on disk.

·         A vote was taken to accept the “E-Hard-Copy Committee Report” discussed.  The plan will be discussed at the July Leadership meeting.

·         Regional Elections announcements will be made at the July Leadership meeting requesting applications for Regional Director Candidates for the next election.  Elections will be held at Regional Chapter meetings instead of mailed ballot voting.

 ·      The Board voted to replace the computer used by the CCS Administrator (Beata Kernan) with a current machine.  Equipment not to exceed $1,700 was authorized.

 The next meeting of the Board will be a “Leadership Meeting” held on July 17, 2004 at 10 AM at Mack’s Golden Pheasant Restaurant; 668 W. North Ave. (North Avenue & Route 83); Elmhurst, IL; (630) 279-8544.  All Leaders are invited to participate.  Lunch will be served.

 The meeting adjourned at 1:35PM

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200407

CHICAGO COMPUTER SOCIETY
Notes of the Board Meeting of 7/17/04
Taken by Burt Goode, Secretary

Board Meeting was called to order 7/17/04 10:15 AM by the President Al Cheeks.

The Treasurer's Report was presented by the Treasurer, indicating a bank balance of $37,059.11.  The current membership report indicated 926 members.
Discussion was held:

Regional Directors reported on recent activities in their regions.

  • Hard-Copy Staff reported:
    Issues are now being prepared on a timely monthly cycle.
    - Thanks to the Hard-Copy Staff for a great job.
     - In addition to the printed version, electronic copies are available from the Website in the Members Only area.

  • Website report:
    - Webmaster is reviewing ideas for an updated website.

  • Procedures for starting new Chapters and SIG's were discussed.

  • Other reminders:
    - 20th Anniversary Dinner Dance on September 11, 2004.

  • Nominations for Regional Director positions are due to Beata Kernan at ccsadmin@bigfoot.com by August 31, 2004.  Regional Director
    elections will be held at a designated Chapter meeting in each region in September 2004.

Adjourned:      11:15 AM
 Luncheon and further discussions followed until 2:15 PM.

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200408

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of the Board Meeting of 8/21/04

Taken by Burt Goode, Secretary

 Board Meeting was called to order 8/21/04 10:20 AM by the President Al Cheeks.

Board attendees present:  Al Cheeks – President  Peter Lawrence – Region 2 Director
  Tim Kukris - Vice President Jerry Sass – Region 3 Director
  Burt Goode – Secretary   Dick Seward – Region 4 Director
  Beata Kernan – Treasurer John Wendt – Region 5 Director
  Mark Ertes – Parliamentarian  
  Guests: Tom Tepper  

A quorum was present. 

The Minutes of the previous Board Meeting of 7/17/04 were accepted as read.

The Treasurer’s Report was presented by the Treasurer, indicating a bank balance of $30,871.21.  The current membership report indicated 926 members.   Invoices for 710 membership renewals for 9/30/04 were mailed.

Discussion was held:

-                      Regional Directors reported on recent activities in their regions.

-                      Hard-Copy next issue is at the printers.

-                      Website Calendar updates must be forwarded to Jerry Sass for posting.

-                      Elections for Regional Directors to be held during September.

-                      20th Anniversary Dinner Dance registrations due ASAP.

-                      A review of CCS Insurance coverage will be done soon.

-                       Preparation of a CCS Organization Chart will begin soon

Adjourned:           1:10 PM

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200409

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of the Board Meeting of 9/18/04

Taken by Burt Goode, Secretary

 Board Meeting was called to order 9/18/04 10:15 AM by the President Al Cheeks.

Board attendees present:  Al Cheeks – President Peter Lawrence – Region 2 Director
  Tim Kekeis - Vice President Jerry Sass – Region 3 Director
  Burt Goode – Secretary  Dick Seward – Region 4 Director
  Beata Kernan – Treasurer John Wendt – Region 5 Director

Guests: Tom Tepper, Les Whitfield

 A quorum was present. 

 The Minutes of the previous Board Meeting of 8/21/04 were accepted as read.

 The Treasurer’s Report was presented by the Treasurer, indicating a bank balance of $32,348.60.  The current membership report indicated 930 members.   Invoices for 710 membership renewals for 9/30/04 were mailed.  The current bank balance includes advance payments of dues already received.

 Discussion was held:
  -  Regional Directors reported on recent activities in their regions
  -    Elections for Regional Directors are underway at Chapters.
  -  Hard-Copy is preparing the 20th Anniversary issue.
  -  Website Calendar updates must be forwarded to Jerry Sass for posting.
  -  Current copies of Hard-Copy are available for downloading from the members section of the website.

20th Anniversary Dinner Dance:
  -   157 attendees enjoyed an evening reminiscing about 20 years of CCS success.
  -   Jim Szafranski presented the keynote speech with 9 of the 12 past Presidents attending
  -   Past Presidents were honored with plaques.
  -   20 year members were honored with framed certificates.
  -   Great appreciation was expressed to Al Cheeks and Beata Kernan, and for those who helped make the event a great evening to remember.
  -   Everyone received a gift bag, a 20th Anniversary clock, and some lucky winners received one the 60 door prizes donated by event sponsors.

South Chapter starts a new “Hardware Clinic” series on 10/12/04:
  -   The series will include 5-6 sessions on the 2nd and 4th Tuesdays.
  -   45 motherboards will be used to demonstrate along with a web cam projection.

 A review of CCS Insurance coverage is underway:
  -   Current coverage will be reviewed and additions to coverage will be explored CCS Leaders are encouraged to increase communications between themselves as well as members via the Yahoo Groups.

The meeting was adjourned at 1:03 PM.

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200410

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of the Board Meeting of 10/16/04

Taken by Burt Goode, Secretary

 Board Meeting was called to order 9/18/04 10:15 AM by the President Al Cheeks.

Board attendees present:  Al Cheeks – President  Peter Lawrence – Region 2 Director
  Tim Kekeis - Vice President Jerry Sass – Region 3 Director
  Burt Goode – Secretary John Wendt – Region 5 Director
  Beata Kernan – Treasurer  

Guests:                                   Terry Moye

 A quorum was present. 

 The Minutes of the previous Board Meeting of 9/18/04 were accepted as read.

 The Treasurer’s Report was presented by the Treasurer, indicating a bank balance of $28,779.88.  The current membership report indicated 919 members.   Invoices for 720 membership renewals for 9/30/04 were mailed and 229 remain unpaid.  The current bank balance includes advance payments of dues already received.

 Results of Year Ended 9/30/04 operations are:
                Income                  $32,994
                Expenses               $61,023
                Decrease                $28,029

 Results of elections of Regional Directors were read by Al Cheeks:
                Region 1                Terry Moye
                Region 2                Peter Lawrence
                Region 3                Jerry Sass
                Region 4                Tom Tepper
                Region 5                Les Whitfield

 New board approved by the Board.

 The meeting was adjourned at 10:30 AM.

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200410
 New Board

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of the New Board Meeting of 10/16/04

Taken by Burt Goode, Secretary

 Board Meeting of New Board was called to order 10/16/04 10:30 AM by the President Al Cheeks.

 

Board attendees present:  Al Cheeks – President Terry Moye – Region 1 Director
  Tim Kekeis - Vice President Peter Lawrence – Region 2 Director
  Burt Goode – Secretary Jerry Sass – Region 3 Director
  Beata Kernan – Treasurer  

Guests:  John Wendt

 A quorum of the New Board was present. 

 The Minutes of the previous Board Meeting of 10/16/04 were accepted as corrected.

 Mark Ertes sent his resignation as Parliamentarian and it was accepted by the Board.

 Thank you to the previous Board and non-returning members: Dick Seward, John Wendt, Mark Ertes

 Welcome to new Board members:
            Terry Moye – Region 1 Director
            Tom Tepper – Region 4 Director (not present)
            Les Whitfield – Region 5 Director (not present)

Discussion was held:

Regional Directors reported on recent activities in their regions.
     DuSable Chapter meeting status to be determined by Director Terry Moye.
     Web Design/Promotions SIG is inactive – equipment to be returned to Director Terry Moye.

 A review of the proposed budget for the year 10/1/04 to 9/30/05 was held.

 Jerry Sass will continue to represent CCS to APCUG.

 John Wendt has volunteered to be help on the Publicity Committee.

 The meeting was adjourned at 1:00 PM

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200411

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of the Board Meeting of 11/20/04

Taken by Burt Goode, Secretary

 Board Meeting was called to order 11/20/04 10:15 AM by the Vice President Tim Kekeis.

Board attendees present:  Tim Kekeis - Vice President Terry Moye – Region 1 Director 10:30
  Burt Goode – Secretary Peter Lawrence – Region 2 Director
  Beata Kernan – Treasurer Tom Tepper – Region 4 Director
    Les Whitfield – Region 5 Director
Guests:  Frank Bartusek, Norm Carlson  

 A quorum of the New Board was present. 

 The Minutes of the previous Board Meeting of 10/16/04 were accepted as read.

 The Treasurer’s Report was presented by the Treasurer, indicating a bank balance of $31,254.  The current membership report indicated 911 members; however, this includes 140 members still not renewed who will be dropped if their renewal is not received by 12/15/04. 

Discussion was held
  Regional Directors reported on recent activities in their regions.

 Further review of the proposed budget for the year 10/1/04 to 9/30/05 was held.

 A Leadership Holiday Meeting for all CCS Leaders will be held at Mack’s Golden Pheasant on 12/18/04 at 10:00 AM.  RSVP to Beata Kernan.

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200412

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of the Board Meeting of 12/18/04

Taken by Burt Goode, Secretary

Board Meeting was called to order 12/18/04 10:15 AM by the President Al Cheeks.

Board attendees present:  Al Cheeks – President Terry Moye – Region 1 Director 10:30
  Tim Kekeis - Vice President Peter Lawrence – Region 2 Director
  Burt Goode – Secretary Jerry Sass – Region 3
  Beata Kernan – Treasurer Tom Tepper – Region 4 Director
    Les Whitfield – Region 5 Director

 A quorum of the New Board was present. 

The Minutes of the previous Board Meeting of 11/20/04 were accepted as read.

The Treasurer’s Report was presented by the Treasurer, indicating a bank balance of $30,118.  The current membership report indicated 802 members. 

Discussion was held:

Regional Directors reported on recent activities in their regions.
Hard-Copy
    Due to changes in Hard-Copy staffing it is expected that new issues will be delayed.
    New volunteers (Mick Heddrick, Tom Soltis) will be learning how to put together the journal.
    All future issues will be available to members by download from the website.
    Members will be notified by email when issues are available for download.
    As a reminder, many past issues are already available for download too.
    It is anticipated that a limited number of printed editions will also be issued this year.

The Harold Driscoll Award was awarded to Harold Moore, Jr.

The meeting was adjourned at 11:10 AM

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