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2007 CCS BOD Minutes

 

200701

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of the Board Meeting of 1/20/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 1/20/07 10:15 AM by the President Al Cheeks.

Board attendees present:

Al Cheeks - President

Region 1 Director -- Vacant

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer Region 4 Director –  Vacant

 

 

Region 5 Director --Frank Bartusek

Guests:  Charlie Sickels, Tom Soltis, and Joe Vangsness.             

A quorum of the Board was present. 

 The Treasurer’s report was presented by the Treasurer, indicating a bank balance of $29,672.65 and current membership of 493.   

 Discussions held:

                 Regions:

 A method to enable members sign in at meetings was discussed.  Nametags with a barcode that could be swiped was one suggestion.    Several years ago the West Suburban Club utilized a laptop running a member-developed program/database members used to sign in to the Club meeting.   Jerry Sass will attempt to locate this program.

                Website:

 The CCS Photo Contest has attracted 160 entries to date.  The total hits on the site exceeded 5,000 for the past month.   It is the desire of CCS leadership to utilize the large number of hits to advance the goals of the organization, i.e. to increase the Society membership and monetize this traffic.  There was considerable discussion/brain storming on this subject.  One suggestion was to sell non-residents a yearly subscription to eHard-Copy.   Jerry Sass and Joe Vangsness will investigate the addition of a Pay Pal function on the web site to facilitate such sales.

                 eHard-Copy:

  Hard-Copy will increase the use of graphics in future publications.   To date the inclusion of graphics has been constrained due to the number of members, which have dial-up internet access and difficulty downloading the publication.  The development of a mini version of eHard-Copy that would be available to nonmember visitors of the website is proceeding.  This mini version of eHard-Copy (mini-HC) would contain a complete index of the publication, but only the first one or two paragraphs of each article.

Yahoo Groups:

Tim Kekeis has attempted to convene a quorum of Yahoo Group moderators to develop Acceptable Use Rules of conduct for the CCS Yahoo Groups.    Tim has experienced extreme difficulty in receiving replys from responsible persons, to expedite the finalization of the rules he will develop a preliminary Use document, and circulate it to all moderators for their collaboration.  The North Shore Yahoo Group currently only provides one-way communication from the North Shore Coordinator to the members.  If possible, this Yahoo Group will be modified to allow two-way communication or be replaced by a new Yahoo Group to service this Club.

                Region 5 Restructure:

 The Director of Region 5, Frank Bartusek .has requested that Regions 4 and 5 be revamped for    personal interest and convenience.   Specifically he requested that the North Shore Computer Club and the NW Senior Sig be transferred from Region 4 into Region 5, and they would be replaced by transferring the NW Suburban Computer Club and Office Suite Sig from Region 5 into Region 4.    The problem observed with this realignment is that while grouping 3 entities in relative close proximity in Region 5, the Region 4 Director would have sites separated by considerable distance, i.e. both East and West of the proposed Region 5 sites.    This issue will be discussed further in the February Board meeting.

                 APCUG Meeting:

  Al Cheeks and Jerry Sass both attended the annual APCUG conference held in Las Vegas this year.   They both attended technical and user group classes that were offered by the conference, i.e. attracting new members, raising funding.   Al also attended the Consumer Electronics Show and took several photos, which he plans to use in a future presentation to CCS groups.   Al noted that with the release of the Vista operating system by Microsoft, one valuable book for new Vista users is the  “Windows Vista (Missing Manual) “ by David Pogue, O’Reilly publisher.   He also noted that there is a link in the members discount section of the CCS website that provides members with a discount for O’Reilly publications.

 The meeting was adjourned at 12:05 P.M.

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200702

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 2/18/06

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 2/16/07 10:15 AM by the President Al Cheeks

Board attendees present:

Al Cheeks - President

Region 1 Director -- Vacant

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary (Absent)

Region 3 Director –  Jerry Sass (Absent)

Beata Kernan - Treasurer Region 4 Director –  Vacant

 

 

Region 5 Director --Frank Bartusek

Guests:  Charlie Sickels, Tom Soltis, and  Joe Vangsness.             

A quorum of the Board was present. 

 The Treasurer’s report was presented by the Treasurer, indicating a bank balance of $27381.93 and current membership of 496. 

 Discussions held:

                 Regions:                               

               CCS President, Al Cheeks offered to present his Consumer Electronics presentation at any CCS meeting that requests the show.  The presentation is a slide show he developed highlighting many new products of interest that were displayed at the Consumer Electronics Show.   A method to enable members sign in at meetings was discussed.  Nametags with a barcode that could be swiped were one suggestion.  Other discussions included development of a standard procedure to cancel meetings, the necessity of keeping meetings on the same day; and the production of fliers for meetings.

Website:

                The total number of hits on the site totaled over 4000 this past month.   Need to develop a procedure to provide a rapid notice to inform members whenever a meeting is cancelled.   The establishment of a Pay Pal function on the site is necessary to attract new members who wish to establish a subscription to eHard-Copy.

                eHard-Copy:

  Tom Soltis is developing a mini version of eHard-Copy that would be available to nonmember visitors to the website is proceeding.  The mini version of eHard-Copy (eH-C) would contain a complete index of the publication, but only the first one or two paragraphs of some articles.

                Yahoo Groups:

 Tim Kekeis, will develop a preliminary Yahoo Group Use document, and circulate it to all moderators for their collaboration.

                Region 5 Restructure:

The Director of Region 5, Frank Bartusek, requested that Regions 4 and 5 be revamped for    personal interest and convenience.   The board voted to keep these regions in their current configuration.

                 Region 1 Director:

 The board approved the appointment of Joe Vangsness as Region 1’s interim Director.

                The meeting was adjourned at 12:05 P.M.

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200703

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 3/17/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 3/17/07 10:15 AM by the President Al Cheeks

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary (Absent)

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer Region 4 Director –  Vacant

 

 

Region 5 Director --Frank Bartusek

Guests:  Charlie Sickels, Tom Soltis.

A quorum of the Board was present. 

 The Treasurer’s report was presented by the Treasurer, indicating a bank balance of $27109.95 and current membership of 496. 

 Discussions held:

                 Regions:                               

               Al Cheeks described the South Suburban Club’s new method for handling Open Forum questions.  All questions are encourages to be submitted to the Open Forum moderator in advance of the meeting.   This procedure provides the moderator time to research the question and allows the Forum to be more organized.  The group is now able to discuss more questions in the time allotted than the previous method of the moderator fielding all questions from the audience.  Alan Lee, the moderator of the ACT Sig, also instituted a procedure, which assists him to conduct an orderly, and rapid paced Open Forum.  Alan requires all questions be submitted to the moderator in writing on a 3 by 5 ca               

CCS Photo Contest:

                The manager of the CCS Photo Contest submitted a detailed report covering all aspects of the Contest.   After lengthy discussion the board referred the document back to the manager suggesting modifications.

                eHard-Copy:

 Tom Soltis has developed a mini version of eHard-Copy that will be available to nonmember website visitors.  The mini version of eHard-Copy (eH-C) contains a complete index of the publication, but only the first one or two paragraphs of some articles.

                Yahoo Groups:

 Tim Kekeis, is circulating a preliminary Yahoo Group Use document to all moderators for their collaboration

                Member Termination

It was decided that a CCS member in arrears with membership dues for 6 months would be dropped from the rolls of CCS.  This person may rejoin CCS at a later date but as a new member and membership number as of that date.

                 Region 1 Director:

 The board approved the appointment of Joe Vangsness as Region 1’s interim Director.

                The meeting was adjourned at 12:15 P.M.

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200704

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 4/21/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 4/21/07 10:15  AM by the President Al Cheeks

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer Region 4 Director –  Vacant

 

 

Region 5 Director --Frank Bartusek

Guests:  Charlie Sickels, Tom Soltis.

A quorum of the Board was present. 

 The Treasurer’s report was presented by the Treasurer, indicating a bank balance of $27,069.39 and current membership of 493. 

 Discussions held:

                 Regions:       

 Traci Dennard, a member of the National Lewis staff, is the main contact for the Downtown Club to schedule rooms and equipment in support of club meetings.   Traci (Al Cheeks daughter) also actively searches for ways to publicize Club meetings.  In this endeavor she contacted the Director of Academic Outreach for National Lewis University, and inquired if he was interested in supporting CCS activities.  The Director was interested and in a meeting with  CCS  Region 1 Director Joe Vangsness,   the possibility of the University supporting a Webinar (web seminar) of CCS meetings and special events was discussed.  The University has facilities to broadcast the Webinar to a maximum of 250 persons.   Joe will proceed with the coordination/development necessary to produce a trial Webinar of a Downtown Club meeting.   The projected date for the first broadcast is mid summer 2007.

 The South Suburban Club held a networking meeting during which the class went through a step-by-step procedure to establish a network.   In this exercise twelve laptop computers (10 XP and 2 Vista) were linked together in a wireless network.   The group then went through the process to add a network printer.  As a final step access to the internet was established and all participants had access to the net.

 Irene Ganas provided the Digital Imagery Sig’s Monthly meeting presentation.  Her presentation, which was very well received, covered Microsoft’s Window’s Movie Maker 

CCS Photo Contest

              The manager of the CCS Photo Contest submitted a revised report covering all aspects of the Contest.   The board identified two significant problems, which remained with the conduct of the contest,  (1). Judges were allowed to enter and win prizes and  (2). some photo entries were not taken within the specified contest time period.   Following lengthy discussion, the board referred the document back to the contest manager requesting additional modifications. 

                CCS Website:

Tom Soltis’ a mini version of eHard-Copy is installed and currently available to website visitors.  The mini version of eHard-Copy (eH-C) contains a complete index of the publication, but only the first one or two paragraphs of some articles.   Jerry Sass has updated the site Membership database.  The site received 6,000 visitations the past month.   He also activated the Web Trends software package, which will provide insights into the site traffic, for example; origination of the visitors and the pages they visited while on the site.

Director Responsibility:

Frank Bartusek Region 5 director petitioned the board to transfer his Director’s responsibility from Region 5 to Region 4.   The board voted to reassign Frank from Region 5’s Director to Region 4’s Director with liaison to Oakton College.

                South Suburban Club Projector:

The South Suburban Club’s projector is again in need of repair.  Due to the age of the device it was determined it would be cost effective to purchase a new Infocus projector which has an estimated cost of $2,300.   South Suburban Club has currently raised $1,850 by donations to purchase a projector.   The board voted to spend up to $800 to complete the funding to purchase the projector for the South Suburban Club.

                MX-VI:

 Al Cheeks related that there was already significant vendor interest in participating in MX-VI.  This is before any vendor solicitation has occurred.  

                The meeting was adjourned at 12:12:24 P.M.

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200705

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 5/12/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 5/12/07 10:15  AM by the President Al Cheeks

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary

Region 3 Director –  Jerry Sass (Absent)

Beata Kernan - Treasurer Region 4 Director –  Frank Bartusek

 

 

Region 5 Director --Vacant

Guests:  Ray Hostetler, Charlie Sickels and Tom Soltis

A quorum of the Board was present. 

 The Treasurer’s report was presented by the Treasurer, indicating a bank balance of $27,069.39 and current membership of 493. 

 Discussions held:

                Regions: 

  The South Suburban Club has received the new Infocus projector which is a replacement for the older projector that is in need of repair.  This projector has superior graphics capability but required the purchase of new cables to be able to enjoy the added graphics capability.  The club has received member donations, which to date has totaled well over $1000, to defray the cost to CCS for this projector.  The President emphasized that this was a CCS projector, not restricted to use by the South Suburban Club and may be used by other CCS Clubs/Sigs as needed.

   The South Suburban Club featured a presentation of 3D Album’s new video format conversion software.  This software will accept as input video of any format, and convert it into other video formats as desired, i.e. wave  to a PDA, cell phone, PSP, essentially any format that can be played by a video device.  3D Album presented 21 copies of this software to the club with the understanding that copies will be made of the disks (contains no copyright), to provide each club member with a copy.   The company is located in Lisle and would be willing to provide a demonstration to clubs.  The contact for 3D Album is Yuting Tu.

    Pete Tinaglia, provided this month’s program for the West Suburban Club.  During his presentation he included several comical video advertisement clips.   This added humor produced a very enjoyable atmosphere for his presentation, which was well received by club members.

 The Lake County Club’s monthly meeting was cancelled in favor of a Region 1 presentation held the same night.   Some CCS members did not receive notification of the cancellation. Frank Bartusek will contact the Club’s coordinator to assist in improving meeting cancellation procedures

CCS Photo Contest:

 Last month the board requested that the manager of the CCS Photo Contest modify the results of the contest due to errors uncovered in the conduct of the contest.    Specifically the board identified three significant problems,   (1). Judges were allowed to enter and win prizes,  (2). Some photo entries were not taken within the specified contest time period, and (3). Entries were taken with a film camera and scanned to produce the digital image.  The manager disagreed with the board’s directive, and decided to move on and disassociate herself from the Photo contest.  Tom Soltis accepted appointment as the Photo Contest manager and will provide a final report to CCS in the next couple of months.

EHard-Copy:

 The May issue is nearing completion and will be available in the next few days. 

                CCS Website:

   The site received 3378 hits this past month.  Jerry Sass has installed the Web Trends software package, but as yet has not been successful in getting the package to function properly.  The software will provide CCS statistical, insights into the site traffic, i.e. origination of the visitors and the pages they visited.  The mini version of eHard-Copy, produced by Tom Soltis, is loaded and has been well received.   The President requested that a Pay-Pal page be developed to accept Mini-Expo VI participant registrations.   The development of a page would greatly decrease the manual handling of requests now required by the CCS administrator.

                MX-VI:

    The date for the sixth annual Mini-Expo has been set as Saturday, September 15 2007 at Prairie State College.  A letter contain an invitation to participate was sent to over 120 potential Expo VI vendors.   Epson was the first company to respond, and will participate in this year’s Expo.   On May 29th, at 7 PM, a steering committee meeting for MX-VI will be held at the South Suburban Computer Club, Prairie State College   

               The meeting was adjourned at 12:00 P.M.

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200706

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 6/23/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 6/23/07 10:15 AM by the President Al Cheeks.

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness

 

Tim Kekeis – Vice President  (Absent)

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer Region 4 Director –  Frank Bartusek

 

 

Region 5 Director --Vacant

Guests:  Jeremy Hudson, Charlie Sickels and Tom Soltis

A quorum of the Board was present. 

 The Treasurer’s report, presented by the Treasurer, indicated a  current bank balance of $24,082.18 and current membership of 505. 

 Discussions held:

                 Regions:                               

    The Make a Wish Foundation made a 15 minute presentation during one of The South Suburban Club’s meetings.  The presenter described the organizations activities and achievements with the object of enlightening the audience as to the objectives and goals of the Foundation.  Members in attendance were very impressed with organization and the presentation.

    On Tuesday, July 3 at 7:30 P.M., in a joint meeting with The West Suburban Computer Club, The South Suburban Club will feature a presentation of Adobe Elements 5.   Adobe will make the presentation from their East coast location, relayed via the Internet to Prairie State.   Members who cannot attend the meeting may observe the proceedings, by logging onto a designated Adobe web site.  Persons present at Prairie State will be able to ask question of the presenter, however home viewers will not be able to ask questions.     Adobe will also supply door prizes for attendees at Prairie State.

     The South Suburban Club also had a presentation of the new Diskeeper program.  The main feature of the new program is the automatic defrag mode of the software.   The program will monitor the system and automatically defrag the disks whenever it deems it to be required.

  CCS Photo Contest:

                   Tom Soltis has completed the review of the Photo Contest results.  He is now preparing a final report, which will be included in the June issue of eHard-Copy.

eHard-Copy:

                   An article reviewing a specific monitor has been received from a member Jack Jackson, who is now living in Utah.  This article will be included in one of the upcoming issues..   The June issue is nearing completion and will be available in the next few days. 

 CCS Website:

    Updates to the Directors responsibilities have been included. The site received over 4000 hits this past month.  The Web Trends software package has been installed.   Jerry Sass and Joe Vangsness are exploring its reporting functionality.   The latest issue of eHard_copy and Mini eHard-Copy has been installed on the site.

    Development of a Pay-Pal page, used for event registration is anticipated  to be completed by mid July.   The Pay-Pal function will be used to accept Mini-Expo VI participant registrations, and will accept both credit cards and Pay-Pal IDs.   This function would greatly decrease the manual handling of requests currently required by the CCS Administrator.   Implementation must be completed by the end of July to provide for sufficient time to allow dissemination of instructions to members describing how to use the feature for MX-VI enrolment.

   CCS is exploring becoming a Professional Partner with www.chicagodiversity.com a sister site to MetroChicago.com These sites provide users with access to lists of IT/Technology positions available in a 20 mile radius around Chicago.  

                   MX-VI:

     The sixth annual Mini-Expo (MX-VI) will be held at Prairie State College  Saturday, September 15 2007.   On May 29th, at 7 PM, a steering committee meeting for MX-VI was held at Prairie State College.   During the CCS Leadership Conference held December 2006, there were complaints that the Mini-Expos were mainly run by South Suburban members and the event was basically a South Side event.  Unfortunately this perception may continue as the only attendees to the steering committee meeting were from the South Suburban Club.   

    The format for MX-VI will be identical to that of MX-V.  Hourly sessions from 10 A.M. to 4 P.M. with an hour break for lunch (all you can eat hotdogs).   Plans are for a laptop to be awarded as the Grand prize and an Epson printer to be awarded as the second Grand prize.   Having drawings for the smaller prizes periodically through the event at a booth, where the winning ticket numbers will be displayed on a whiteboard, will spread the drawings throughout the day and solve the lengthy prize drawings that occurred at the end of previous Mini-Expos. 

    Contact with several radio stations and newspapers in the Chicago area is in progress to secure free advertising for MX-VI.

The meeting was adjourned at 12:00 P.M.

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200707

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 7/21/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 7/21/07 10:15 AM by the President Al Cheeks

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer Region 4 Director –  Frank Bartusek

 

 

Region 5 Director --Vacant

Guests:  Tom Soltis

 The Treasurer’s report, presented by the Treasurer, indicated a current bank balance of $23,536.87 and current membership of 507. 

 Discussions held:

                 Regions:                               

   On Tuesday, July 3 at 7:30 P.M., in a joint meeting with The West Suburban Computer Club at Prairie State, The South Suburban Club featured a presentation of Adobe Elements 5 conducted by Adobe employees.   Adobe made the presentation from their East coast location, relayed via the internet using their new product Adobe Connect system software.  The South Suburban presentation was the first of 10 presentations that Adobe plans to make nation wide to test their product.   Members who could not attend the meeting were able to observe the proceedings, by logging onto a designated Adobe web site.  Persons present at Prairie State were able to ask questions of the presenter, however home viewers were not able to ask questions..  The presentation was well received and the Connect software worked very well with the exception of  two  remote viewers who reported some synchronization and sound problems.  The West Suburban club canceled their monthly meeting so their members could attend

eHard-Copy:

                   The August issue is nearing completion and will be available in the next several days.  The President requested that Pay-Pal be featured as the cover illustration.  An article describing the Pay-Pal feature as well as instructing the members in the use of this feature will be authored by Joe Vangsness and will be included in the August issue.

                CCS Website:

   As requested by the President, development of a Pay-Pal page, used for event registration was completed by Jerry Sass and Joe Vangsness.   This function will be used to accept Mini-Expo VI participant registrations, and will accept both credit cards as well as Pay-Pal IDs.   This function should decrease the manual handling of requests currently required by the CCS Administrator.   The President requested that the Pay-Pall feature be extended to allow members to renew their dues and to allow multiple registrations to be supported in a single transaction.   Joe and Jerry are investigating to determine if Pay-Pal will accept multiple registrations within one transaction.

The Web Trends Software package is up and functioning properly.  One interesting item is that the link to CCS.org from the Chicago library computer systems has been identified as the source of access to CCS.org on multiple occasions.   The President requested that the directors contact libraries in their regions to add a link to CCS.org in their computer systems.

                MX-VI:

    The sixth annual Mini-Expo (MX-VI) will be held at Prairie State College Saturday, September 15 2007.   The theme for the event will be “Technology for Fun”.   The format for MX-VI will be identical to that of MX-V, hourly sessions from 10 A.M. to 4 P.M. with an hour break for lunch.   A laptop to be awarded as the First Grand prize and hopefully an Epson printer awarded as the second Grand prize.   Drawings for lesser prizes will be conducted periodically through the event.  The drawings will be conducted at a booth outside the auditorium with winning ticket numbers displayed on a whiteboard.  This will spread the drawings throughout the day and solve the lengthy prize drawings that occurred at the end of previous Mini-Expos. 

To date replies from prospective vendors have been agonizingly slow.   Replies from companies have included O’Reilly, Epson, Peach Pit Press, and Corel, with Microsoft a definite maybe. 

Members which live a significant distance from Prairie State are encouraged to form a van pool to travel to the event.  Enterprise Rent a Car has a 15 passenger van which rents for $140 a day plus gas, which would provide transportation at a cost of approximately $11 per passenger.

Contact with several radio stations and newspapers in the Chicago area is in progress to secure free advertising for MX-VI.

                Fidelity Money Market Fund:

In the February Board meeting it was agreed that the Treasurer would move the CCS Treasury funds from the bank where it resides currently in a money market fund into the  Fidelity Cash Reserves Money Market Fund.   The bank is paying only 1.6% per year and the Fidelity fund is paying approximately 5% per year which is the average for top money market funds in the country.   The transfer would produce a net gain to the treasury of $900 - $1000 per year with no reduction in services or safety and some advantages.  

                CCS Elections:

  The upcoming CCS election will contain multiple items.  1. The CCS Board of Directors will stand for election to serve a 2 year term.  2. Joe Vangsness will stand for election to serve the year remaining on the Region 1 Director’s term.   3. The members will have the ability to vote to rescind the changes to the By-Laws approved by the Board in 2006.

                The meeting was adjourned at 12:17 P.M.

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200708

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 8/18/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 8/18/07 10:15 AM by the President Al Cheeks.

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary  (Absent)

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer Region 4 Director –  Frank Bartusek

 

 

Region 5 Director --Vacant

Guests:  Jeremie Hudson and  Charlie Sickels.             

A quorum of the Board was present. 

The Treasurer’s report, presented by the Treasurer, indicated a current bank balance of $22,313.38 and current membership of 507.  Monthly expenses were $1,223.49, which included a semi-annual insurance payment of  $929.  

Discussions held:

                Regions:                               

   Region 1 is attempting to rebuild the membership of its Down Town Club and needs CCS support to make this happen.  Beata Kernan reported that Robert Morris College expressed interest in CCS.  He will meet with College representatives to determine the extent of the  interest.

    The Digital Imagery SIG held a very successful  outside photo shoot in downtown Chicago with 11 members in attendance.    One picture, taken by Tom Soltis, was published in the Chicago Tribune.

The attendance at meetings in region 4 drops off significantly during the summer months.  Frank Bartusek  will investigate and attempt to determine the cause of the attendance drop.

eHard-Copy:

    The August issue is almost completed.   Charlie Sickels expressed a request for more photos to be included the publication.   Although APCUG supplies many articles to be included, Charlie expressed a desire for more articles authored by CCS members.    Jeremy Hudson will check with some professors at Oakton College to see if they would supply articles for Hard-Copy

                CCS Website:

   Development of a Pay-Pal page, used for event registration has been completed and the function is up and running.    The Pay-Pal function will be used to accept Mini-Expo VI participant registrations, and so will accept both credit cards and Pay-Pal IDs.    The President requested that the function be expanded to facilitate member dues payment and that the system automatically generate a membership card following the dues payment. 

                MX-VI:

    The agenda of MX-VI which is similar in format to that used in MX-V, has been completed and will be sent to all members e-mail using Ezine.     The Regional assignments for support of MX-VI is as follows:

Region 1:  Master of Ceremonies.

Region 2:  Auditorium Security and Maintenance.

Region 3:  Welcome Address   

Region 4:  Corridor Security and Cafeteria Organization.

Region 5: Event Reporter

Hard-Copy:  Official Event Photographer

                The meeting was adjourned at 12:11 P.M.

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200709

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 9/08/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 9/08/07 10:15 AM by the President Al Cheeks.

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness  (Absent)

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer (Absent) Region 4 Director –  Frank Bartusek

 

 

Region 5 Director --Vacant

Guests:  Charlie Sickels and Tom Soltis             

A quorum of the Board was present. 

The Treasurer’s report was not presented due to the absence of the Treasurer.

Discussions held:

                Regions:                               

    Frank Bartusik reported that all the home pages for Region 4 on the web site were out of date.   He will proceed to update the pages in error.

eHard-Copy:

     Charlie Sickels expressed a desire to obtain more articles authored by CCS members.  Beata Kernan has recently supplied two articles, but no other articles have been supplied by local CCS members for several months.   Fortunately APCUG supplies many articles, that may be included in the publication

                CCS Website:

   A link to the APCUG conference was added.  The Pay-Pal function, used for MX-VI registration and member dues payment has some anomalies.    The problems reported are that users of the  Pay-Pal function have; (1) been denied payment by credit card and (2) some of the persons who paid, by either credit card or their Pay-Pal account did not receive the automatic system generated   payment acknowledgement via e-mail.  Joe Vangsness and Jerry Sass will investigate the problems with the Pay-Pal function

                MX-VI:

    The agenda of MX-VI which is similar in format to that used in MX-V, has been completed and will be sent to all members e-mail using Ezine.  The number of prizes exceeds 180 this year, with the two grand prized a Toshiba Laptop and a high-end Epson inkjet Printer.     The agenda for MX-VI is as follows:

  8:00                  Registration

  9:00 – 10:00:   Introduction to Mini-Expo-VI     Al Cheeks

10:00 – 11:00:    Making Google Your Home Page    Joe Nowak

11:00 – 12:00:    Smart Computing Support

12:00 --  1:00:    Lunch Break

  1:00 --  2:00:    Microsoft Fun Stuff.

  2:00 --  3:00:    Exceed Your Vision – Epson

  3:00 --  4:00:    Corel DVD Movie Factory 6 Plus

  4:00 --  5:00:    Prize Drawings/Closing Comment

                The meeting was adjourned at 11:47 A.M.

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200710A

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 10/20/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 10/20/07 10:18 AM by the President Al Cheeks

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness  (Absent)

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer (Absent)

 

Mick Hedrick – Secretary

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer Region 4 Director –  Frank Bartusek

 

 

Region 5 Director --Vacant

Guests:  Charlie Sickels and Tom Soltis             

A quorum of the Board was present. 

The Treasurer’s report, presented by the Treasurer, indicated a current bank balance of $25,997.57 and current membership of 503.  Beata also reported that expenses for the year to date exceeded income by $4114.  There are still 78 members who have not as yet renewed their membership.   The revenue from these membership renewals would significantly reduce the deficit.

Discussions held: 

                Regions:                               

    The President requested that all new member information be forwarded to the Administrator as soon as possible.  This will enable the new member to be involved with all aspects of CCS quickly, such as Yahoo Groups.   He also requested that all regions constantly remind CCS members that membership renewals, as well as any other payment to CCS, may be accomplished online at the CCS website.  The website payment function accepts major credit cards as well as PayPal accounts.

 The Region 1 Computer Club’s standard meeting night has been moved to the fourth Thursday of the Month.    In November, due to the conflict with Thanksgiving, the meeting was moved to the 5th Thursday of the month.

 The Region 2 Computer Club conducted a meeting with the main presentation provided by Sling Media Corporation, which featured their Sling Box product.   This presentation was very well received by the membership.

The Region 3 Computer Club’s presentation featured Al Cheeks who described wireless networking.    At the ACCESS Sig , Steve Owens described the GUID Structure (System) - A GUID is a 128-bit integer (16 bytes) that can be used across all computers and networks wherever a unique identifier is required.   Such an identifier has a very low probability of being duplicated.

Tom Tepper, who was called at the last minute to fill in for John Wendt, provided the Region 4 Computer Club with a presentation on Ebay. 

CCS Website: 

     The Smart Computing magazine information was updated to remind the membership to mention the USER GROUP “ Chicago Computer Society” and the ID  “12602” when ordering the publication.   CCS receives 1 free yearly subscription for every 5 CCS member subscriptions/renewals to Smart Computing magazine.

     Website traffic statistics are not available due to problems encountered with the new release of the Network Solutions program (EWStats), which is used to capture the statistics.   Jerry Sass and Joe Vangsness are addressing this problem.   The website main page count registered over 8500 hits for the past 5 weeks.

                eHard-Copy:

      An eHard-Copy issue will not be produced for September.   The issue was merged with the October issue due to the heavy workload by the staff to support Mini Expo MX-VI.  The October issue, as well as a special issue describing MX-VI, is currently under development.   Charlie Sickels suggested the establishment of a new Hard-Copy column  “Letters to the Editor “.   His suggestion was well received and the column will commence as soon as someone sends Charlie a letter.

                Election Results

  The Election Committee Chair – Beata Kernan, read the election results:

  The CCS membership voted overwhelmingly to accept all amendments to the Society’s Bylaws, which had been accepted by the board April 22, 2006.  

With acceptance of the Executive Board for the period October 1, 2007 to September 30, 2009 are:

                                   President                   Al Cheeks

                                  Vice President           Tim Kekeis

                                   Secretary                  Mick Hedrick

                                  Treasurer                   Beata Kernan

With acceptance of the Board of Directors for the period October 1, 2007 to September 30, 2008:

                                  Region 1 Director     Joe Vangsness

                                 The board accepted the election results and the Officers accepted their new positions.

              Mini Expo MX-V

The initial feedback by attendees of the Mini-Expo MX-VI program was very positive, i.e. the program was enjoyable and very worthwhile.   Attendees especially liked that the small prize raffles were conducted during the program, rather than at the end of the program as had been done during previous Expos.  The strict adherence to the schedule for the auditorium presentations was also a plus.   Initial accounting for Mini-Expo MX-VI expenses indicated that CCS came close to break-even on the Mini-Expo.    The President has received communication from APCUG region 6 officials who would like to enlist CCS assistance in developing an Expo for region 6 members.

Tentative date for Mini Expo MX-VII is September 20, 2008.

The meeting was adjourned at 12:25 P.M.

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200710B

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 10/20/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 10/20/07 12:29 PM by the President Al Cheeks

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness  (Absent)

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer (Absent)

 

Mick Hedrick – Secretary

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer Region 4 Director –  Frank Bartusek

 

 

Region 5 Director --Vacant

Guests:  Charlie Sickels and Tom Soltis             

A quorum of the Board was present. 

 Discussions held:

                Regions:                               

    The President suggested for consideration by the Regions, that when a meeting date falls on a holiday that it would be better to cancel the meeting than reschedule the date.   The older Region 2 projector will be given to Region 1 for their utilization.

                The meeting was adjourned at 12:35 P.M.

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200711

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 11/24/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 11/24/07 10:15 PM by the President Al Cheeks

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness 

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer Region 4 Director –  Frank Bartusek

 

 

Region 5 Director --Vacant

Guests:  Jeremie Hudson, Charlie Sickels and Tom Soltis

A quorum of the Board was present. 

 The Treasurer’s report, presented by the Treasurer, indicated a current bank balance of $31,428.14 and current membership of 506, with 4 new members joining CCS in the past month.  Beata also reported that 55 members have not as yet renewed their membership.  

Discussions held:

                 Regions: 

     The President inquired if the number of CCS members who were associated with Oakton College was available.  The information is currently not available, and Beata will attempt to determine this number.  

  The Region 1 Computer Club’s standard meeting night, the fourth Thursday of the Month, was moved to the 5th Thursday in November, due to the conflict with Thanksgiving

  The Region 2 Computer Club conducted meetings:  (1). Featuring the free software Infanview, which allows one to handle pictures and music.  (2).  Pinnacle Studio 11.  (3).  Backup and restore techniques.   All presentations were very well received by the membership.  The President notified the board that in January, Prairie State is increasing their meeting room rent by 33%

  The Region 3 Computer Club’s presentation featured photo album software “Passage Express.   This program will import information from genealogy programs

 The Oakton College Computer Club’s Nov 13 meeting featured a presentation of The New Microsoft Robotics Studio Program.    The audience of 58 persons, who attended the event, rated the presentation excellent.

CCS Website:

     Website traffic statistics are not available due to the lack of a statistics package contained within the new release of the Network Solutions program (EWStats).     Jerry Sass and Joe Vangsness continue to address this problem.   The slide presentation describing MX-VI activities will be available on the site in a few days.

      The Website contains no information pertaining to the ACT Sig, although the Sig was reinstated in December 2006 and has been active ever since.    Due to a procedural error, the Sig’s moderator, Allan Lee, was not informed what actions were necessary to fully integrate this Sig into the CCS framework.    Joe Vangsness will contact Alan and inform him of all necessary actions to be taken and assist him as necessary to complete this task.  

                eHard-Copy:

  The eHard-Copy editor, Charlie Sickels, informed the board of the establishment of a new Hard-Copy column  “It’s Legal”.    A CCS member, Michael Grossman, is a lawyer and will be writing the monthly column on various aspects within the general subject of computer and Internet law, a special interest of his.

  The special edition of eHard-Copy covering the activities of MX-VI will be completed and published in December.

                 Mini Expo MX-VI:

   The initial feedback by attendees of the Mini-Expo MX-VI program was very positive, i.e. the program was enjoyable and very worthwhile.    The final financial results for MX-VI indicated that CCS made a profit of $38.46 on the event.  The President has received communication from APCUG region 6 officials who would like to enlist CCS assistance in developing an Expo for region 6 members.

Tentative date for Mini Expo MX-VII is September 20, 2008.

                Harold Driscoll Award:

The President requested that all CCS members be encouraged to send him nominations for the annual Harold Driscoll Award.  The nominations should include the nominee’s attributes and contributions to CCS, which make them a truly outstanding CCS member.

The meeting was adjourned at 12:03 P.M.

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200712

CHICAGO COMPUTER SOCIETY

Highlights of Minutes of Board Meeting of 12/15/07

Taken by Mick Hedrick, Secretary

 Board Meeting was called to order 12/15/07 10:15 AM by the President Al Cheeks

Board attendees present:

Al Cheeks - President

Region 1 Director -- Joe Vangsness 

 

Tim Kekeis – Vice President

Region 2 Director – Nei Ketzer

 

Mick Hedrick – Secretary

Region 3 Director –  Jerry Sass

Beata Kernan - Treasurer Region 4 Director –  Frank Bartusek

 

 

Region 5 Director --Vacant

Guests:   Bridget Archer, Bill Berkley, Charles Berkley, Dick Brandt, Traci Dennard, Tony Edwards, Mary Sue Honigschmidt, Stan Hungness, Jeremie Hutson, Don Janusz, Ruth Janusz, Ed Keating, John Kernan, Sanford Kolinek, Dave Leeseberg, Terry Moye, Harry Nelson, Ruth Ohlsen, Mike Sawadski, Dick Seward, Alfred Sherman, Charlie Sickels, Lois Sickels, Will Stigner, Larry Tetzloff, and John Wendt

A quorum of the Board was present. 

The Treasurer’s report, presented by the Treasurer, indicated a current bank balance of $29,696.27 and current membership of 458, a decrease of 48 members from the previous month.    

Discussions held:

                Regions:                               

  The Region 1 Computer Club’s meeting featured a presentation by an online stock trader.   This meeting was very well received and also attracted 7 visitors to the meeting.   One visitor expressed interest in joining CCS.

   The Region 2 Computer Club also conducted a meeting, which featured a successful stock trader.  This meeting was very well received and the audience had many questions for the presenter.  

  The Northwest Indiana Chapter and Sig have decided to disband.

    The Region 3’s Digital Sig featured Sanford Kolinek who described and demonstrated his company’s new state of the art $500,000 digital commercial printer.  This printer takes both digital and printed input and produces two sided, full 4 color, high production prints.   It is planned that The Westside Computer Club will feature this printer at a monthly meeting in 2008

                CCS Website

     Website traffic statistics are still not available due to the lack of a statistics package contained within the new release of the Network Solutions program (EWStats).     Jerry Sass and Joe Vangsness continue to address this problem.   Currently under consideration, due to Network Solutions inaction in solving the statistics package problem, is a change of the ISP which hosts the CCS website site, from Network Solutions.    Jerry will prepare a document listing the specifications that an ISP must have to enable a successful transition of the CCS Website to a new ISP.  Joe Vangsness will investigate potential new ISPs and will use this information in evaluating the compatibility of potential host companies.

    Ed Keating suggested that a special solutions area be added to the Website.  He has many Power Point presentations that could be added to such an area and believes that there are many more presentations available throughout the organization.   He considered  the addition of an area devoted to problem solving information would provide an added inducement for persons to join CCS.

                eHard-Copy:

  The eHard-Copy editor, Charlie Sickels, informed the board that the next issue would contain two articles by CCS members in addition to the new Hard-Copy column  “It’s Legal”.   CCS member, Michael Grossman who writes the “It’s Legal” column addresses the subject of software licenses in his next column.

   Charlie also reiterated the establishment of a “Letters to the Editor” column (as soon as any letters are received), and also requested that members send letters to the legal column’s author.

Mini Expo MX-VI:

    The President relayed that several companies that were not able to attend MX-VI, but were planning to attend MX-VII have contacted him.

 Tentative date for Mini Expo MX-VII is September 20, 2008.

                Harold Driscoll and Presidential Awards:

The President announced that Allen Kapusta was  the 2007 recipient of the Harold Driscoll award.   Dave Leeseberg was the 2007 recipient of the Presidential award.

The meeting was adjourned at 11.20 A.M.

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